Using Samepage for off-site backup
A customer asked me about using Kerio Samepage as an offsite backup for their Quickbooks Accounting backup file. What made the idea particularly attractive to him is the automatic synchronization that is possible. I'll describe that a little later in this article, but let's look at what else makes this an interesting choice.
Samepage is free, up to 2GB per user with a maximum of 10GB before you have to start paying. The file he wants extra backup for is under 2GB, so he can do this at no cost.
I'm sure your immediate reaction is that there are numerous backup apps that provide free off-site storage for small amounts of data. For example, I currently have (because of referrals) over 7 GB available to me on Dropbox and even more scattered among several similar services. That's absolutely true, but Samepage offers more than just storage.
With Samepage, he'll be able to add additional people in and out of his company who will have access to the file. The bookkeeper certainly needs access, as does the owner and his partner and there may be an outside accountant who also needs access. That's possible to do with services like Dropbox, but not as easily as with Samepage.
Samepage automatically keeps prior versions of files and allows you to access those older versions.
Comments and more
If that accountant has a question or comment, of course he could send email, but he could also simply leave a comment at Samepage. Assuming proper permissions, he could also upload screen shots, reports or anything else needed to clarify the conversation. That's something not possible with services like Dropbox.
True backup prodiucts take care of moving things offsite automatically. Other storage sites may require you to manually copy files to storage. With Samepage, you have both methods.
For any such storage, you first create a File Library and add your files to it. As shown here, you should also choose "Synchronize to my computer".
That creates a new "Samepage" directory on your local computer. If you look inside it, you'll find a hierarchy and the files you uploaded to the Samepage File Library will be in there. So far, so good, but here's the easy part: if you manually put something new in that directory (or overwrite something already there), it will be automatically uploaded to the Samepage cloud!
Therefore, all the bookkeeper has to do is put her backups in that directory and they are immediately available to everyone with an interest in them. She doesn't even have to look at Samepage at all!
By the way, all of the articles here about Workspace also apply to Samepage. If you'd like to create a free Samepage account, please use this signup link. If you use that link, I get credit for it, and also means that I will provide you with support as needed.
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