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Kerio Connect Webmail Distribution lists (Contact Groups)

The Kerio Connect Webmail client lets you create and maintain lists of people who you frequently mail to as a group.

I recently realized that my wife was unaware of email distribution lists. Instead of having email contacts organized into group names, she was cutting and pasting blocks of addresses from previously sent emails. While this works, it tends to be hard to maintain and can also be error prone. Almost all email clients have an ability to create lists for this purpose, and Kerio Webmail is no exception. Unfortunately, though, it is quite easy to miss this functionality.

By the way, Kerio Webmail will soon be changing. As I write this, I have been playing with beta versions of the next Kerio Connect Webmail, and this has been made more obvious there. It also seems to have renamed as "Contact Groups" rather than distribution lists. The notes below refer to the current webmail client; I will update this when the new webmail is released.

Creating a webmail distribution list (Connect 7.4 and older)

Distribution lists are related to Contacts and will be listed mixed in with individual Contacts. This mixing can make it difficult to locate your lists, so in these versions I recommend beginning such lists with a number - for example "1. My list". Another way to approach this is to use a separate Contact folder for all lists. That's how I did this, naming my folder "Distribution Lists"

Creating distribution lists in a separate contact folder

Adding a new list brings up this dialog:

New Kerio Connect webmail distribution list

One thing on this page may not be immediately obvious - the "Personal" checkbox at bottom right. This only matters if the folder that contains this list will be shared. If it is, and "Personal" is checked, that list won't be visible to people with whom the folder is shared.

Another possible mystery is that "Update" button. The explanation is that distribution lists that you pull from Contacts aren't linked to their source. If you change an email address in Contacts, that change will NOT be automatically reflected in a distribution list that included that particular contact - the "Update" button fixes that.

Other than that, adding contacts to the list itself is straightforward: either just type them in directly or select from any existing Contact folder - and that includes selecting other distribution lists from those folders.

Selecting from Contact folders

Using distribution lists is much more convenient than handling this manually or by cut and paste. When you use the list name as an email address, it can expand to the contents of the list and you can add or subtract names as needed. Hint: if the list does not expand, save the email as a draft and call it up again: the list will be expanded.

Contact Groups in the "new" Webmail

The new webmail client calls these Contact Groups and sorts them to the top of your contacts, making them much easier to work with. Note that you can nest these:

Nesting Contact folders

Nesting Contact folders

By putting these in the Public Folders, you make accessible, nestable groups for internal users.

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